Process Gmail messages with AI and extract key data
Workflow Description
Automate email analysis by monitoring incoming Gmail messages, processing them through OpenAI language models, and extracting structured information automatically. This reduces manual email review time and ensures critical data is captured efficiently.
How it works
- 1.Trigger automation when new email arrives in Gmail
- 2.Send email content to advanced language model for analysis
- 3.Extract structured data including sender, subject, and required action
- 4.Route processed output for storage or downstream automation
Use cases
- Automatically prioritize and categorize incoming emails
- Extract lead information and sales data from customer inquiries
- Summarize long emails and generate action item lists
- Provide intelligent auto-replies based on email content analysis
Requirements
- Active Gmail account with third-party app access enabled
- OpenAI API key for language model integration
- JSON schema definition for desired data extraction fields
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (19)
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Gmail trigger
Gmail
Get message content
Gmail
Assign labels for message
LLM Chain
OpenAI Chat
OpenAI
JSON Parser
Output Parser Structured
Set label values
Set
Get all labels
Gmail
Split out assigned labels
Split Out
Merge corresponding labels
Merge
Aggregate label IDs
Aggregate
Add labels to message
Gmail