Automate Gmail message processing and intelligent categorization
Workflow Description
Automation that monitors incoming Gmail messages and uses OpenAI models to analyze, categorize, and prioritize emails based on predefined criteria. Reduces manual email sorting overhead and ensures urgent messages reach the right team members promptly.
How it works
- 1.Monitor incoming Gmail messages for new arrivals
- 2.Send message content to OpenAI for intelligent analysis and processing
- 3.Extract structured data including category, priority level, and key subject matter
- 4.Consolidate and format results for downstream actions or storage
Use cases
- Automatically categorize customer emails by inquiry type such as complaints, general questions, or sales offers
- Identify and flag high-priority urgent messages for immediate team review
- Extract sensitive information from emails and store it in an organized database
Requirements
- Connected Gmail account with full API access permissions in n8n
- Valid OpenAI API key with appropriate usage limits
- Pre-defined categorization criteria and classification rules configured
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (19)
Gmail trigger
Gmail
Get message content
Gmail
Set label values
Set
Get all labels
Gmail
Split out assigned labels
Split Out
Merge corresponding labels
Merge
Aggregate label IDs
Aggregate
Add labels to message
Gmail
Assign labels for message
LLM Chain
Sticky Note
Sticky Note
Sticky Note1
Sticky Note
Sticky Note2
Sticky Note
Sticky Note4
Sticky Note
Sticky Note5
Sticky Note
Sticky Note6
Sticky Note
Sticky Note7
Sticky Note
Sticky Note8
Sticky Note
JSON Parser
Output Parser Structured
OpenAI Chat
OpenAI