Analyze and organize email messages with AI
Workflow Description
A scheduled automation that retrieves incoming Gmail messages and processes them through OpenAI to extract key information, categorize content, and organize emails automatically without manual intervention.
How it works
- 1.Schedule the automation to run at defined intervals to check for new messages
- 2.Fetch emails from Gmail with limits applied to control processing volume
- 3.Split emails into batches for faster parallel processing
- 4.Send each batch to OpenAI for content analysis and key information extraction
- 5.Structure results and route them for further actions or storage
Use cases
- Summarize and categorize incoming emails automatically by priority or type
- Extract specific data from large volumes of incoming mail at scale
- Reduce manual email handling by automating intelligent message processing
Requirements
- Active Gmail account with API access enabled
- Valid OpenAI API key
- Configured schedule for appropriate check frequency (hourly or daily)
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (23)
Convert raw to base64
Code
Add email draft to thread
HTTP Request
Remove AI label from email
Gmail
Schedule trigger (1 min)
Schedule Trigger
Map fields for further processing
Set
Convert response to HTML
Markdown
Build email raw
Set
Sticky Note
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Sticky Note4
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Sticky Note7
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Sticky Note
Get threads with specific labels
Gmail
Ask OpenAI Assistant
OpenAI
Loop over threads
Split In Batches
Get thread messages
Gmail
Return last message in thread
Limit
Get single message content
Gmail
Sticky Note10
Sticky Note
Sticky Note11
Sticky Note