AI Agents
AI-Powered Email Processing with Manual Approval Workflow
17 nodes
281
139
Manual trigger
Workflow Description
Automates email intake, analyzes messages using OpenAI, generates contextual responses, and requires your approval before sending. Uses semantic search through a vector store to improve response accuracy and relevance.
How it works
- 1.Read incoming messages from IMAP or Gmail accounts
- 2.Extract content and intent using OpenAI language model
- 3.Search vector store for similar past resolutions
- 4.Generate draft response via LLM chain
- 5.Present draft to user and request approval (yes/no)
- 6.Send approved response or save for later review
Use cases
- Customer support teams automating ticket responses while maintaining quality control
- Managing high-volume repetitive inquiries with human oversight
- Processing multilingual email queries with contextual understanding
Requirements
- Active Gmail or IMAP email account configured
- OpenAI API key with GPT access
- Qdrant vector database instance set up
- n8n workflow enabled with manual trigger
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Email Read Imap
OpenAI
Email Send
Vector Store
LLM Chain
AI Agent
Gmail
Details
Trigger
Manual trigger
Nodes
17
Apps
7
Views
281
Downloads
139
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (17)
/
Email Trigger (IMAP)
Email Read Imap
Markdown
Markdown
DeepSeek R1
OpenAI
Send Email
Email Send
Qdrant Vector Store
Vector Store Qdrant
Embeddings OpenAI
OpenAI
Email Summarization Chain
Chain Summarization
Write email
Agent
OpenAI
OpenAI
Set Email
Set
Approve?
If
Sticky Note
Sticky Note
Sticky Note1
Sticky Note
Sticky Note2
Sticky Note
Sticky Note3
Sticky Note
Send Draft
Gmail
Sticky Note4
Sticky Note