Retrieve company policies and benefits using AI
Workflow Description
Intelligent automation that enables employees to instantly search company policies and benefits using artificial intelligence. The system collects documents, analyzes them through OpenAI, and delivers accurate answers across multiple channels.
How it works
- 1.Load policy documents and extract baseline data
- 2.Split and convert text into searchable vector representations
- 3.Process employee inquiries via chat interface or social media channels
- 4.Perform intelligent search in the vector database for relevant information
- 5.Generate customized responses through language model and deliver to employee
Use cases
- Instant answers to employee questions about leave, insurance, and benefits
- HR support by reducing repetitive inquiries and support tickets
- Deliver policy information via email or social media platforms
- Automatically update policies when source documents are modified
Requirements
- Company policy documents in digital, machine-readable format
- Active OpenAI account with API key configured
- Connection to HR management system (BambooHR or similar)
- Chat interface or application for employee communication
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (50)
When clicking ‘Test workflow’
Manual Trigger
Default Data Loader
Document Default Data Loader
Embeddings OpenAI
OpenAI
Recursive Character Text Splitter
Text Splitter Recursive Character Text Splitter
Window Buffer Memory
Memory Buffer Window
OpenAI Chat Model
OpenAI
Vector Store Tool
Tool Vector Store
OpenAI Chat Model1
OpenAI
Embeddings OpenAI1
OpenAI
Employee Lookup Tool
Tool Workflow
OpenAI Chat Model2
OpenAI
OpenAI Chat Model3
OpenAI
OpenAI Chat Model4
OpenAI
Auto-fixing Output Parser
Output Parser Autofixing
OpenAI Chat Model5
OpenAI
Structured Output Parser
Output Parser Structured
Sticky Note
Sticky Note
Sticky Note1
Sticky Note
Sticky Note2
Sticky Note
GET all files
Bamboo Hr
Sticky Note3
Sticky Note
Filter out files from undesired categories
Filter
Split out individual files
Split Out
Filter out non-pdf files
Filter
Download file from BambooHR
Bamboo Hr
Supabase Vector Store
Vector Store Supabase
Sticky Note4
Sticky Note
Employee initiates a conversation
Chat Trigger
Supabase Vector Store Retrieval
Vector Store Supabase
Sticky Note5
Sticky Note
AI-Powered HR Benefits and Company Policies Chatbot
Execute Workflow Trigger
Text Classifier
If
GET all employees
Bamboo Hr
Filter out other employees
Filter
Stringify employee record for response
Set
GET all employees (second path)
Bamboo Hr
Extract departments
Aggregate
Ensure uniqueness in department list
Set
Extract department
Information Extractor
Retrieve all employees
Bamboo Hr
Filter out other departments
Filter
Extract relevant employee fields
Aggregate
Identify most senior employee
LLM Chain
Format name for response
Set
HR AI Agent
Agent
Sticky Note6
Sticky Note
Sticky Note7
Sticky Note
Sticky Note8
Sticky Note
Sticky Note9
Sticky Note
Sticky Note10
Sticky Note