Extract Gmail data and organize it automatically in Google Sheets
Workflow Description
Automation that receives emails through a web form, analyzes their content using AI, extracts key data, and automatically records it in an organized spreadsheet. Includes filtering, aggregation, and validation before storage.
How it works
- 1.Receive incoming emails through a web form trigger
- 2.Process email content with an OpenAI-powered AI chain
- 3.Filter and aggregate extracted data according to defined rules
- 4.Insert validated records into a Google Sheets table
Use cases
- Collect customer inquiries from email and organize them in a unified list
- Extract order data from automated emails and update sales tracking sheets
- Index and categorize incoming emails by subject and sender
Requirements
- Gmail account with full API access permissions
- Google Workspace account with pre-configured Sheets document
- Valid OpenAI API key with sufficient credits
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (18)
Sticky Note9
Sticky Note
Snapshot Progress
HTTP Request
Sticky Note10
Sticky Note
Sticky Note1
Sticky Note
On form submission - Discover Jobs
Form Trigger
HTTP Request- Post API call to Bright Data
HTTP Request
Wait - Polling Bright Data
Wait
If - Checking status of Snapshot - if data is ready or not
If
HTTP Request - Getting data from Bright Data
HTTP Request
Sticky Note3
Sticky Note
Basic LLM Chain
LLM Chain
OpenAI Chat Model
OpenAI
Send Summary To Marketers
Gmail
Filtering only bad reviews
Filter
Aggregating all filtered reviews
Aggregate
Sticky Note4
Sticky Note
Google Sheets - Adding All Reviews
Google Sheets
Sticky Note
Sticky Note