Developer & DevOps

Connect OpenAI with Gmail andGoogle Sheets

49 nodes 205 113 Automatic trigger
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Workflow Description

An automation that receives incoming emails through Gmail, processes them with OpenAI for analysis and extraction, then automatically stores results in Google Sheets tables for later review, classification, and reporting purposes.

How it works

  1. 1.Trigger automation when new emails arrive in Gmail inbox
  2. 2.Send email content to OpenAI for intelligent processing and analysis
  3. 3.Record extracted data and results automatically in Google Sheets

Use cases

  • Automatically analyze incoming emails and extract key information
  • Classify and organize emails based on OpenAI content analysis
  • Centralize email summaries and metadata in a structured sheet for tracking

Requirements

  • Active OpenAI account with valid API key for text processing
  • Gmail account with proper authentication and inbox access permissions
  • Google Sheets document with edit permissions to store processed data

Service Value

Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.

Apps Used

OpenAI Gmail Google Sheets

Details

Trigger Automatic trigger
Nodes 49
Apps 3
Views 205
Downloads 113

How to Use

  1. 1.Click "Download Template"
  2. 2.Open your n8n dashboard
  3. 3.Go to Workflows > Import from File
  4. 4.Select downloaded file and configure credentials

Nodes Used (49)

/

Generate reply

OpenAI

#1

On email received

Gmail

#2

Only continue for specific emails

If

#3

Configure

Set

#4

Note5

Sticky Note

#5

Send reply to recipient

Gmail

#6

Generate UUID

Crypto

#7

Thanks for your response!

HTML Page

#8

Extract message content (advanced)

Code

#9

If spreadsheet doesn't exist

If

#10

Successfully created or updated row

No Op

#11

Note1

Sticky Note

#12

Note2

Sticky Note

#13

Note3

Sticky Note

#14

Create spreadsheet

Google Sheets

#15

Store spreadsheet ID

Code

#16

Paste data

Google Sheets

#17

If no sheet IDs

If

#18

Create or update rows

Google Sheets

#19

Get data from `Format data`

Code

#20

Get data from `Format data` node

Code

#21

Format data

Set

#22

Send email reply

No Op

#23

On feedback given

Webhook

#24

Send feedback for fine-tuned data

Google Sheets

#25

Show HTML page

Webhook

#26

Get sheet IDs #1

Code

#27

Note

Sticky Note

#28

If no spreadsheet in configuration #2

If

#29

Store specific sheet IDs #2

Code

#30

Get sheet IDs #2

Code

#31

If no spreadsheet in configuration #1

If

#32

Store specific sheet IDs #1

Code

#33

Email template

HTML Page

#34

Record feedback

No Op

#35

Fallback route

No Op

#36

Identify trigger #2

Set

#37

Identify trigger #1

Set

#38

Do not send unfinished email reply

No Op

#39

If reply is complete

If

#40

Sticky Note

Sticky Note

#41

Do not send email to this recipient

No Op

#42

Send reply to database

No Op

#43

Sticky Note1

Sticky Note

#44

Determine which trigger ran

Switch

#45

Sticky Note2

Sticky Note

#46

Is text within token limit?

If

#47

Do nothing

No Op

#48

Sticky Note3

Sticky Note

#49

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