AI Agents

Process Gmail Messages and Archive Files to Google Drive

25 nodes 284 150 Automatic trigger
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Workflow Description

Intelligent automation that receives Gmail messages, analyzes them with AI, extracts key information, and automatically saves files and summaries to organized Google Drive folders with seamless integration.

How it works

  1. 1.Receive and analyze new Gmail messages using an AI agent
  2. 2.Extract important data from message content and attachments
  3. 3.Merge processed information and generate summaries using OpenAI models
  4. 4.Save files and summaries to categorized folders in Google Drive
  5. 5.Share results via email or social posts automatically

Use cases

  • Manage business emails and automatically archive important documents
  • Process invoices, contracts, and extract critical data fields
  • Organize client proposals and requests with automatic indexing

Requirements

  • Active Gmail account with full API access permissions
  • Google Drive account with authorization to create files and folders
  • Valid OpenAI API key or active subscription for model access

Service Value

Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.

Apps Used

Twitter/X Gmail OpenAI AI Agent Google Drive

Details

Trigger Automatic trigger
Nodes 25
Apps 5
Views 284
Downloads 150

How to Use

  1. 1.Click "Download Template"
  2. 2.Open your n8n dashboard
  3. 3.Go to Workflows > Import from File
  4. 4.Select downloaded file and configure credentials

Nodes Used (25)

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When Executed by Another Workflow

Execute Workflow Trigger

#1

Sticky Note10

Sticky Note

#2

Create YouTube API URL

Code

#3

Get YouTube Video Details

HTTP Request

#4

Merge YouTube Details & Transcript

Merge

#5

Create One JSON Object

Aggregate

#6

Workflow Variables

Set

#7

Sticky Note12

Sticky Note

#8

Sticky Note14

Sticky Note

#9

Sticky Note15

Sticky Note

#10

Combine Comments

Summarize

#11

Split Out Comments

Split Out

#12

Get YouTube Video Comments

HTTP Request

#13

When clicking ‘Test workflow’

Manual Trigger

#14

Create YouTube API URL for Comments

Code

#15

Gmail Report

Gmail

#16

Sticky Note

Sticky Note

#17

gpt-4o-mini

OpenAI

#18

Sticky Note1

Sticky Note

#19

Markdown to HTML

Markdown

#20

YouTube Video Report Agent

Agent

#21

Sticky Note2

Sticky Note

#22

Get Video Comments with Pagination

Code

#23

Save Report to Google Drive

Google Drive

#24

Sticky Note4

Sticky Note

#25

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