Automate shortlisting of candidates powered by AI for
Workflow Description
An intelligent automation template that receives candidate submissions via webhook, analyzes CVs using Gemini AI, automatically ranks applicants against predefined criteria, and distributes results through Outlook, WhatsApp, and X simultaneously.
How it works
- 1.Receive candidate data and attachments through webhook trigger
- 2.Extract and process resume content using Gemini language model
- 3.Apply scoring logic and compare against job requirements
- 4.Distribute qualified candidates' results via Outlook email
- 5.Send notifications and updates through WhatsApp and X
Use cases
- Large-scale recruitment operations processing hundreds of applications monthly
- HR departments seeking to reduce manual screening time and human bias
- Multi-channel candidate communication ensuring no qualified applicants are missed
Requirements
- Active Google Gemini API access with proper authentication credentials
- Configured Outlook, WhatsApp Business, and X/Twitter API connections
- Predefined candidate scoring criteria and job requirement parameters
- Working webhook endpoint connected to your application tracking system
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (39)
Sticky Note4
Sticky Note
Sticky Note6
Sticky Note
Sticky Note
Sticky Note
Code
Code
Sticky Note2
Sticky Note
ApplicantData
Set
ERPNext - Reject if Resume not Attached
Erp Next
Applied Against Job
If
ERPNext - Hold Applicant
Erp Next
Sticky Note5
Sticky Note
Get Job Opening
Erp Next
Sticky Note7
Sticky Note
Sticky Note8
Sticky Note
Google Gemini Chat Model
Gemini Model
Convert to Fields
Code
Sticky Note9
Sticky Note
If score less than 80
If
Reject Applicant
HTTP Request
Update Applicant Data
HTTP Request
Reume Attachment Link
Set
Sticky Note10
Sticky Note
Resume Link Provided
If
Accept Applicant
HTTP Request
Sticky Note11
Sticky Note
Webhook
Webhook
Sticky Note12
Sticky Note
Sticky Note13
Sticky Note
File Type
Switch
Download PDF Resume
HTTP Request
PDF to Text
Extract From File
Txt File to Text (Example)
Extract From File
Merge1
Merge
Recruitment AI Agent
Agent
Sticky Note14
Sticky Note
Sticky Note15
Sticky Note
Sticky Note16
Sticky Note
Microsoft Outlook
Microsoft Outlook
Sticky Note17
Sticky Note
WhatsApp Business Cloud
Whats App