AI Agents

Airtable automation

28 nodes 229 148 Automatic trigger
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Workflow Description

Advanced Airtable automation using an intelligent AI agent that processes email requests, analyzes information through OpenAI, and distributes tasks to Monday.com with automatic table updates, streamlining multi-system project coordination.

How it works

  1. 1.Receive requests via Outlook or manual trigger and pass them to the AI agent
  2. 2.Process and analyze data using OpenAI with structured output parsing
  3. 3.Split data into batches and apply filtering conditions
  4. 4.Create or update tasks in Monday.com and records in Airtable tables
  5. 5.Send confirmation emails and result summaries to stakeholders

Use cases

  • Automatically convert incoming customer emails into organized, trackable tasks
  • Update and manage project data in Airtable based on intelligent information analysis
  • Synchronize work across multiple project management systems without manual intervention

Requirements

  • Active Airtable account with pre-configured tables
  • Connected Outlook or functional email service
  • OpenAI API key and active Monday.com account
  • Basic understanding of n8n workflows and AI agents

Service Value

Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.

Apps Used

Outlook OpenAI Output Parser AI Agent Monday Com Airtable Split In Batches

Details

Trigger Automatic trigger
Nodes 28
Apps 7
Views 229
Downloads 148

How to Use

  1. 1.Click "Download Template"
  2. 2.Open your n8n dashboard
  3. 3.Go to Workflows > Import from File
  4. 4.Select downloaded file and configure credentials

Nodes Used (28)

/

When clicking ‘Test workflow’

Manual Trigger

#1

Sticky Note8

Sticky Note

#2

Sticky Note10

Sticky Note

#3

Microsoft Outlook23

Microsoft Outlook

#4

Sticky Note11

Sticky Note

#5

Sticky Note12

Sticky Note

#6

OpenAI Chat Model

OpenAI

#7

Set Category

Microsoft Outlook

#8

Structured Output Parser

Output Parser Structured

#9

If

If

#10

Set Importance

Microsoft Outlook

#11

AI: Analyse Email

Agent

#12

Sticky Note

Sticky Note

#13

Sticky Note1

Sticky Note

#14

Sticky Note2

Sticky Note

#15

Check Mail Schedule Trigger

Schedule Trigger

#16

Update Contacts Schedule Trigger

Schedule Trigger

#17

Monday.com - Get Contacts

Monday Com

#18

Airtable - Contacts

Airtable

#19

Convert to Markdown

Markdown

#20

Email Messages

Set

#21

Rules

Airtable

#22

Categories

Airtable

#23

Delete Rules

Airtable

#24

Contact

Airtable

#25

Loop Over Items

Split In Batches

#26

Merge

Merge

#27

Sticky Note3

Sticky Note

#28

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