Extract Email Data from Gmail and Save to Airtable
Workflow Description
An intelligent automation that receives emails, analyzes their content using AI agents, extracts key information, and automatically stores it in organized Airtable tables. This streamlines data management and eliminates manual data entry tasks.
How it works
- 1.Trigger workflow when new emails arrive in Gmail
- 2.Analyze email content using an AI agent powered by OpenAI
- 3.Extract and structure relevant data according to defined criteria
- 4.Filter emails to process only relevant messages and skip unwanted ones
- 5.Automatically save extracted information to Airtable tables
Use cases
- Customer inquiry management: Convert email requests into organized tasks in Airtable for tracking and follow-up
- Invoice and receipt processing: Extract amounts and dates from emails and store them in your database for accounting
- Event registration handling: Automatically organize participant data from confirmation emails into Airtable records
Requirements
- Active Gmail account with third-party app access enabled
- Airtable workspace with pre-configured base and tables to receive data
- Valid OpenAI API key for AI-powered analysis capabilities
- Clearly defined extraction rules for the data you need from emails
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (38)
OpenAI Chat Model
OpenAI
Calculator
Tool Calculator
Structured Output Parser
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Add Label "Processed"
Gmail
Active Routes Only
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Extract Route ID
Set
Deactivate Route
Airtable
Add Label "Error"
Gmail
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Gmail
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Gmail
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Airtable
Create Notion Page
HTTP Request
Gmail Trigger
Gmail
Filter for unprocessed mails
Filter
When clicking ‘Test workflow’
Manual Trigger
Required labels
Filter
Globals
Set
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Code
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Gmail
Structured Output Parser1
Output Parser Structured
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OpenAI Chat Model1
OpenAI
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Agent
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Agent