Easily manage email using AI
Workflow Description
An AI-powered automation template that streamlines email management by reading incoming messages, analyzing their content using advanced language models, automatically categorizing them, and generating intelligent responses or triggering appropriate actions based on message type and context.
How it works
- 1.Read incoming emails via IMAP and store them in a vector database for semantic search
- 2.Analyze email content using OpenAI and Deep Seek language models to extract intent and meaning
- 3.Classify messages automatically and route to appropriate handlers (auto-reply, archive, forward, extract data)
- 4.Send intelligent responses or save processed data to Google Drive for archival and team access
Use cases
- Automatically filter and respond to low-priority emails, reducing manual workload
- Summarize important client messages and organize them into categorized folders
- Extract structured data from emails and classify sensitive information for compliance
Requirements
- Active email account with IMAP protocol enabled
- API keys for OpenAI and Deep Seek language models
- Google Drive integration for storing processed data and archives
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (31)
Email Trigger (IMAP)
Email Read Imap
Markdown
Markdown
Send Email
Email Send
Qdrant Vector Store
Vector Store Qdrant
Embeddings OpenAI
OpenAI
Email Summarization Chain
Chain Summarization
Write email
Agent
OpenAI
OpenAI
Gmail
Gmail
Text Classifier
If
Edit Fields
Set
When clicking ‘Test workflow’
Manual Trigger
Create collection
HTTP Request
Refresh collection
HTTP Request
Get folder
Google Drive
Download Files
Google Drive
Default Data Loader
Document Default Data Loader
Token Splitter
Text Splitter Token Splitter
Sticky Note3
Sticky Note
Sticky Note4
Sticky Note
Qdrant Vector Store1
Vector Store Qdrant
Embeddings OpenAI1
OpenAI
Sticky Note
Sticky Note
DeepSeek Chat Model
Lm Chat Deep Seek
Sticky Note2
Sticky Note
Sticky Note5
Sticky Note
Sticky Note1
Sticky Note
Sticky Note6
Sticky Note
Sticky Note7
Sticky Note
Email Reviewer
Agent
Sticky Note8
Sticky Note