AI Agents

Connect Gmail with Airtable

38 nodes 201 117 Automatic trigger
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Workflow Description

An intelligent automation that receives Gmail messages and analyzes them using an OpenAI-powered AI agent, then extracts critical information and automatically records it in Airtable for centralized management and tracking.

How it works

  1. 1.Trigger on new Gmail messages
  2. 2.Analyze email content with OpenAI AI agent
  3. 3.Extract and structure relevant data
  4. 4.Filter messages based on criteria
  5. 5.Record extracted data to Airtable

Use cases

  • Automatically categorize and organize incoming emails into Airtable
  • Extract contact and deal information from emails for CRM purposes
  • Monitor and log customer inquiries with automatic data extraction

Requirements

  • Active Gmail account with secure API access enabled
  • OpenAI API key for powering the intelligent agent
  • Airtable base configured with appropriate fields and table structure

Service Value

Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.

Apps Used

OpenAI Tool Output Parser Gmail Airtable AI Agent

Details

Trigger Automatic trigger
Nodes 38
Apps 6
Views 201
Downloads 117

How to Use

  1. 1.Click "Download Template"
  2. 2.Open your n8n dashboard
  3. 3.Go to Workflows > Import from File
  4. 4.Select downloaded file and configure credentials

Nodes Used (38)

/

OpenAI Chat Model

OpenAI

#1

Calculator

Tool Calculator

#2

Structured Output Parser

Output Parser Structured

#3

Add Label "Processed"

Gmail

#4

Active Routes Only

Filter

#5

Extract Route ID

Set

#6

Deactivate Route

Airtable

#7

Add Label "Error"

Gmail

#8

Send notification about deactivated route

Gmail

#9

Send notification about missing route

Gmail

#10

Get Route by ID

Airtable

#11

Create Notion Page

HTTP Request

#12

Gmail Trigger

Gmail

#13

Filter for unprocessed mails

Filter

#14

When clicking ‘Test workflow’

Manual Trigger

#15

Required labels

Filter

#16

Globals

Set

#17

Sticky Note

Sticky Note

#18

Sticky Note1

Sticky Note

#19

Sticky Note2

Sticky Note

#20

Sticky Note3

Sticky Note

#21

Sticky Note4

Sticky Note

#22

Sticky Note5

Sticky Note

#23

Sticky Note6

Sticky Note

#24

Sticky Note7

Sticky Note

#25

Sticky Note8

Sticky Note

#26

Sticky Note9

Sticky Note

#27

No Operation, do nothing

No Op

#28

Sticky Note10

Sticky Note

#29

Sticky Note11

Sticky Note

#30

Sticky Note12

Sticky Note

#31

Format Notion Page Blocks

Code

#32

Get all labels

Gmail

#33

Structured Output Parser1

Output Parser Structured

#34

Calculator1

Tool Calculator

#35

OpenAI Chat Model1

OpenAI

#36

Generate Actionable Task

Agent

#37

Get Summary & Meta Data

Agent

#38

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