AI Agents

Extract Gmail messages and organize them in Google Drive automatically

25 nodes 332 196 Automatic trigger
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Workflow Description

An automation that monitors incoming Gmail messages, analyzes them using an AI agent powered by OpenAI, extracts key information, and automatically organizes them into formatted files in Google Drive—all without manual intervention required.

How it works

  1. 1.Monitor new Gmail messages in real-time
  2. 2.Analyze message content using an OpenAI-powered AI agent
  3. 3.Extract critical data points from each email
  4. 4.Generate structured summaries in Markdown format
  5. 5.Save organized summaries and attachments to Google Drive
  6. 6.Share archive links via Twitter/X for reference

Use cases

  • Automatically archive important emails with extracted key information
  • Create organized client communication records in cloud storage
  • Generate intelligent email reports without manual processing effort

Requirements

  • Active Gmail account with API access enabled
  • OpenAI API key for AI agent functionality
  • Google Drive account with sufficient storage
  • Twitter/X account optional for sharing links

Service Value

Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.

Apps Used

Twitter/X Gmail OpenAI AI Agent Google Drive

Details

Trigger Automatic trigger
Nodes 25
Apps 5
Views 332
Downloads 196

How to Use

  1. 1.Click "Download Template"
  2. 2.Open your n8n dashboard
  3. 3.Go to Workflows > Import from File
  4. 4.Select downloaded file and configure credentials

Nodes Used (25)

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When Executed by Another Workflow

Execute Workflow Trigger

#1

Sticky Note10

Sticky Note

#2

Create YouTube API URL

Code

#3

Get YouTube Video Details

HTTP Request

#4

Merge YouTube Details & Transcript

Merge

#5

Create One JSON Object

Aggregate

#6

Workflow Variables

Set

#7

Sticky Note12

Sticky Note

#8

Sticky Note14

Sticky Note

#9

Sticky Note15

Sticky Note

#10

Combine Comments

Summarize

#11

Split Out Comments

Split Out

#12

Get YouTube Video Comments

HTTP Request

#13

When clicking ‘Test workflow’

Manual Trigger

#14

Create YouTube API URL for Comments

Code

#15

Gmail Report

Gmail

#16

Sticky Note

Sticky Note

#17

gpt-4o-mini

OpenAI

#18

Sticky Note1

Sticky Note

#19

Markdown to HTML

Markdown

#20

YouTube Video Report Agent

Agent

#21

Sticky Note2

Sticky Note

#22

Get Video Comments with Pagination

Code

#23

Save Report to Google Drive

Google Drive

#24

Sticky Note4

Sticky Note

#25

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